Draft 2019 Strategic Planning Process Timeline
Activity |
Description |
Participants |
Timeline |
Environmental Scan |
Changes—external, university, college |
All stakeholders |
February 4-15 |
Consolidate Data and Report |
Review and consolidate data to report to stakeholder groups |
Associate Deans |
February 18 – March 1 |
Mission and Vision Review |
Critique of content and framing |
All stakeholders |
February 11-22 |
Mission and Vision Redraft |
Consolidate prior information and identify potential changes |
Associate Deans |
February 25-March 8 |
Mission Vision Comment |
Send draft revision back out to stakeholders for comment |
All Stakeholders |
Mar 11-22 |
Redraft Mission Vision |
Redraft Mission and Vision as necessary based on comments |
Associate Deans |
March 25-29 |
Organizing Frameworks Review |
Input on the existing pillars and the “F”s framework (faculty, facilities, funding and “operations”) for the next five years. |
Associate Deans Depart Heads Faculty, Directors PAC Cabinet |
Feb 18-March 1 |
Frameworks Revision |
Consolidate input and construct draft revision of organizing frameworks |
Associate Deans |
March 4-March 15 |
Frameworks Comment |
Seek comment on the revised organization frameworks |
Associate Deans Depart Heads Faculty, Directors PAC Cabinet |
March 18 – April 5 |
Redraft frameworks document |
Redraft frameworks document as necessary based on comments and redistribute |
Associate Deans |
April 8-April 12 |
Activity |
Description |
Participants |
Timeline |
Objectives and Goal Review |
Review of existing objectives and goals and progress toward achieving them in the past five years; suggestions for what to drop, what to modify and what to add |
Associate Deans Department Heads Faculty, Directors PAC Cabinet |
February 25- March 8 |
Draft Modified Goal Metrics and Levels |
For the modified goals, what metrics and levels should be adopted for the next five years |
Associate Deans |
March 11- 22 |
Goals and Objectives Comment |
Provide opportunity for broader comment on the goals and objectives |
Associate Deans Department Heads Faculty, Directors PAC Cabinet |
April 1-April 12th |
Goals and Objectives Modification |
Redraft goal and objectives based on comments |
Administrators |
April 15 - 19th |
Actions Review |
Review of the actions that have been undertaken during the last five years to accomplish goals in the strategic plan—what to drop, modify or add? |
Associate Deans Department Heads Faculty, Directors PAC Cabinet |
March 4 - 15 |
Suggest new or revised actions |
Identify modified actions. Assure alignment with mission/vision and objectives |
Administrators Department Heads Directors |
March 11 – 22 |
Review Proposed Actions and Costs |
Review and suggest modification of projected investment costs across initiatives under different budget scenarios |
Associate Deans Department Heads |
March 25 – April 5th |
Review of Proposed Actions and Costs |
Broader review and comment |
Associate Deans Department Heads, Faculty, Directors PAC Cabinet |
April 8 – 19th |
Activity |
Description |
Participants |
Timeline |
Review of Personnel Actions against Hiring Plan 2014-2019 |
Review personnel changes, additions and reductions and estimate cost impact for 2014-2019. |
Associate Deans |
February 4 – 15 |
Estimate costs of actions in previous planning horizon |
Determine costs of investments in actions in the previous five years (2014-2019) and resulting revenue streams |
Associate Deans |
February 18 – March 1 |
Projected Hiring Plan for 2019-2024 |
Develop hiring plan for the next five years and estimate cost impact assuming current plans |
Associate Deans Department Heads Directors |
March 4 - 15 |
Estimate future costs of continuing current action investments |
Estimate expected revenue streams under current plans |
Associate Deans |
March 11 - 22 |
Review steady state cost and revenue projections for 2019-2024 |
Review steady state cost and revenue projections and provide comments |
Associate Deans Department Heads Directors |
March 25-April 5 |
Develop Budget Scenarios |
Develop three budget scenarios: conservative, modest, aggressive |
Associate Deans |
April 1 – 12 |
Estimate costs and sources of funds resulting from revised actions |
Develop initial estimates of the costs of the actions suggested and relevant revenue streams |
Associate Deans Department Heads Center Directors |
April 15 - 26th |
Develop preliminary discretionary investment budget and timeline |
Develop discretionary spending budget |
Associate Deans |
April 29 – May 10th |
Kevin Carlson
Associate Dean for Research and Faculty Affairs
(540) 231-6595
kevinc@vt.edu